The Ultimate Guide to Cubicle Design and Ordering: Maximize Your Office Space Efficiently

 

Expanding your workforce or moving to a new office? Designing the perfect office layout can be stressful—especially when it comes to ordering office cubicles. But don’t worry! This comprehensive, step-by-step guide will help you create a functional, stylish office space that boosts employee productivity and fits your budget. By following these easy-to-follow tips, you’ll avoid common pitfalls, save money, and ensure a smooth cubicle ordering process. Let’s dive into the best practices for creating an office design that everyone in your company will love.

 

Step 1: Measure Your Space Accurately

 

Taking precise measurements is the foundation of any successful office cubicle layout. Here’s how to get it right:

  1. Create a Detailed Floor Plan
    Start by drawing a map of your office. Be sure to include the exact dimensions of the space where you want to install cubicles. Mark any permanent features, such as doors, windows, power/data outlets, columns, and floor trim.Pay attention to the following:
    • Doors: Indicate whether doors open inward or outward and which direction they swing.
    • Emergency Exits: These must remain accessible, so make sure to mark their locations clearly.
    • Windows: Note their dimensions and height from the floor. Avoid blocking windows to ensure ample natural light for a more open and airy feeling.
    • Heat Sources: Panel walls should be at least 8 inches away from radiators or heaters to avoid damage.
    • Power and Data Outlets: Existing outlets are often more cost-effective than installing new ones, so be sure to include their locations.
    • Floor Trim: Even small details like baseboards or carpet trim can impact cubicle placement, so take note of these measurements.

 

The more detailed your floor plan, the better your final design will turn out.

Detailed office floor plan with cubicle layout
An office floor plan showcasing an optimized cubicle layout and space planning for efficient use of office space.

 

Step 2: Scale Your Drawing to Precision

 

Once you have your measurements, it’s time to create a scaled version of your floor plan. You can use CAD software or even simple graph paper to get an accurate visual.

 

How to Scale Your Office Layout:

  • Using Software: For larger office spaces (e.g., over 5,000 square feet or 10+ workstations), a digital drawing tool is your best bet. This saves time and ensures precision.
  • Manual Method: If you’re drawing by hand, use graph paper with a simple scale, like 1 square = 1 foot. Measure and outline your space, then add key features like doors, windows, and power sources.

 

When creating your cubicle layout:

 

  1. Consider “Panel Creep”: Most manufacturers list cubicle sizes based on internal dimensions. Be aware that the panels themselves add extra width, typically 1-2 inches. For example, three 6’x6’ cubicles may require more space than you think (an actual length of 18’6” instead of just 18’).
  2. Allow Room for Walkways: Ensure walkways are at least 36” wide, or 42” for ADA compliance, to maintain a comfortable and accessible workspace.

 

You can create “cut-outs” for cubicles on your drawing to test different layouts before finalizing the design.

 

Step 3: Create Your Cubicle “Wish List”

 

Now that you’ve mapped out your space, it’s time to think about the details of your cubicles. When working with a commercial office furniture dealer, be prepared to answer these questions about your ideal cubicle setup:

 

1. Panel Height

 

Consider the height of your cubicle panels—especially near windows. Taller panels (65”-85”) provide better sound insulation, while shorter panels (35”-53”) offer a more open, airy feel. Tip: If your space has windows 40” off the ground, consider 42” high panels for a consistent look. Also, note that panels taller than 65” can support overhead storage.

 

2. Storage Options

 

Storage is essential in a cubicle setup. Choose from:

  • Pedestals: File drawers come in two or three-drawer options.
  • Open Shelves: Cubicle walls over 42” can support half-height shelves for easy access to binders or books.
  • Overhead Bins: Available for panels 65” or taller, these offer extra storage for files.
  • Specialized Storage: Larger cubicles (7’x7’ or more) may accommodate lateral file drawers, coat hooks, and additional towers.

 

3. Power and Connectivity

 

In today’s hybrid work environment, employees need easy access to electricity and data. You have two main options:

  • Power Strips: If you have nearby wall outlets, a power strip can be threaded through cubicle panels.
  • Powered Panels: Panels can be equipped with built-in power outlets for a cleaner, more efficient setup. Keep in mind that this requires an electrician to connect the system during installation.

 

4. Glass Panels

 

Incorporating glass into your cubicle walls can increase natural light and reduce the feeling of confinement. Glass can be inserted into panels or stacked on top. Glass panels are typically 12”-24” tall and come in clear, frosted, or tinted options.

 

Step 4: Understand the Real Cost of Cubicles

 

Office furniture costs can vary significantly, so it’s important to consider all your options to stay within budget. Here’s what you can expect:

  • New Cubicles: A brand-new 6’x6’ cubicle typically costs between $2,000 to $3,500 depending on the manufacturer, design, and finish.
  • Refurbished Cubicles: A great option for cost savings, refurbished cubicles typically range from $999 to $1,699. These are often reupholstered and re-laminated to meet your specifications.
  • Used Cubicles: For even more savings, used cubicles can be found for $599 to $899. Just be sure to confirm that they’ve been thoroughly cleaned and sanitized.

 

Additional Costs: Be aware of additional expenses like installation fees, electrical wiring (if applicable), and potential customization costs for fabric, paint, and laminate finishes.

 

Step 5: Finalize Your Order & Installation

 

Once you’ve settled on your cubicle design, layout, and features, it’s time to move forward with placing your order and preparing for installation. To ensure a smooth process, follow these essential tips:

  • Review Your Order
    Double-check all specifications—dimensions, features, and customizations—before confirming the order.
  • Verify Delivery & Services
    Understand what’s included: delivery, assembly, removal of old furniture, and any additional logistics.
  • Prepare the Space
    Clear the area and ensure any necessary prep (e.g., electrical work) is done ahead of time.
  • Check Installation
    After setup, test all cubicle features to ensure everything works correctly and make adjustments if needed.

 

Conclusion

 

With a little preparation and attention to detail, creating the perfect office cubicle layout doesn’t have to be overwhelming. By following this guide, you’ll ensure your new workspace is not only functional and efficient but also cost-effective. Whether you’re expanding your team or reconfiguring an existing office, a well-planned cubicle setup can make all the difference in creating a workspace that enhances employee productivity, comfort, and satisfaction.

 

Start planning your office cubicle layout today—and watch your team thrive in a space that’s designed with both function and style in mind!